It is essential to keep track of the time and attendance of your employees if you want to see improvements in your company’s performance and productivity. Organizations that apply efficient ways of keeping track of time can assist their staff in meeting project goals and deadlines, increase customer happiness, and improve general awareness of employee production.
Keeping accurate records of employees’ attendance is one of the most important goals that can be accomplished with the help of an employee tracking system. A number of components go into determining an employee’s attendance, including their start time schedule, their off time schedule, their leaves, their arrival time, their break time, and so on. Aside from all this, the most crucial factor to consider when evaluating an employee’s performance is their hourly attendance at work. When all workers are forced to report to the same management, keeping track of who is present and who is absent from work is much simpler.
However, to accurately record the attendance of a large number of staff members and workers who are dispersed across the world, you will require a large number of supervisors working in various departments. When this occurs, the tedious task of keeping track of who was present becomes a significant obstacle to overcome. Therefore, it is vital to monitor the employees’ attendance using an appropriate system when planning the leaves they will take during their time with the company. If workers execute a job with even a few minutes of delay or latency, this might significantly decline the quality of the work.
Types of employee monitoring systems
Employee tracking systems differ widely based on the program and sector. Work monitoring systems provide a variety of features and data.
Screen video and capture
Many businesses have been slow to offer remote employment because they believe the observer must be in the same room as the observed. Managers and supervisors worry that workers will be unproductive if the manager cannot see them.
Other managers want to see work in progress and know that a team member isn’t veering too far off course. This might be costly and frustrating for the person who has invested significant time in the project.
This is where screen capture technology comes in. Managers can check screenshots of their teams’ screens while they work to verify that everyone is focused on the proper priorities. However, there is a broad spectrum of what is considered video and screen capture.
Many tools, like Hubstaff, are primarily concerned with and designed to capture the work done on the device. This is beneficial to managers since it reduces the need for employees to offer continuous updates on their job.
On the other hand, apps take random webcam photographs of employees or tools that keep their videos on while working. Teramind, as another example, supports live video feeds of single screens or even of entire teams.
Use of internet and other apps
According to research, 69% of women admit to using the internet for personal reasons while at work.
Knowing which URLs your team accesses while on the clock can help onboard new team members or resolve potential productivity issues.
For example, suppose an employee spends a significant amount of time exploring shopping websites and fails to answer a colleague promptly. In that case, they are most likely not working.
Of course, certain tasks make this type of monitoring difficult. A social media manager, for example, will check Facebook as part of their daily routine. However, if you merely look at a list of URLs, you won’t know if they’re productive.
Whether you find team members consistently missing deadlines or failing to communicate, you can check apps and URLs to see if they’re stuck. You can also check whether they lack the necessary instruments or training.
File and time tracking
Team members may clock in and out at the push of a button thanks to time monitoring tools. They have complete control over when they work and can stop the timer whenever they need to take a break.
Employees can keep track of how long they work each day. And, depending on the tool, how long they spent working on a project or job. It’s clear what was accomplished that day. Managers can use time monitoring data to improve future estimations and budgets.
Many sectors, including agencies, developers, lawyers, and consultants, manage time for their teams. File tracking, transfers, and transformations are examples of advanced employee monitoring. Also recorded are USB and printer access and use. Managers, for example, may see which employees altered which files, when, and how.
Careful timekeeping can provide numerous benefits to your workforce. While spreadsheets can still be used to track hours, many firms find that employee tracking systems are far easier and more successful.
If you want to keep track of the time and attendance of your employees and see improvements in your company’s performance and productivity, all you need is Tarkie. Tarkie is your complete field force automation solution that can empower teams to deliver the best results.